Volunteer Job Descriptions
Every Francisco’s Farm Volunteer is an Ambassador – Welcoming and friendly to artists, visitors, and other volunteers –
the reputation of the Festival rests on the shoulders of each individual volunteer
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Pre-Festival Tasks
- Spend a couple of hours helping assemble mailings & registration packets the week before the festival
- Pick up posters and promo cards & distribute to various shops, galleries, libraries, restaurants, etc.
- Sort and fold T-shirts
Francisco’s Gallery & Volunteer Center Set-up ~
Thursday, June 19th afternoon or evening
- Help set up the art gallery in the Anne Hart Raymond Center on Midway College campus
- Help set up & organize the Volunteer Center – same location
Show Set Up (Friday, June 20th afternoon)
- Under the direction of the Zone Managers and the Artists, help artists unload their vehicles and transport merchandise to booth areas
- Assist some artists with booth set-up and unpacking
- Answer artists’ questions or refer to Zone Manager
Ambassador / Entrance Gate / Admissions
- Greet everyone who comes on campus
- Collect parking fees
- Hand out parking permits
- One volunteer assigned to count visitors
- Distribute programs
Golf Cart Driver
- Transport artists & visitors from parking areas
- Only assigned drivers may use carts
Zone Manager
- Assume responsibility for all activities within a block of artist booths
- Help recruit Zone Volunteers for your area
- Direct activities of Zone Volunteers
Zone Volunteer
- Check in at each artist’s booth to see whether they need anything or have any problems
- Artist Booth-sitting for up to 30 minutes – no sales
- Exit Surveys – Encourage and Help visitors complete a survey before they leave the festival
- Public Art Project Attendant – assist citizensCREATE! as needed, encourage visitor interaction, maintain a safe environment, manage unsupervised children
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Demonstrating Artists Assistant
- Learn about artists demonstrating during your shift
- Help demonstrators get to demo area & set-up
- Encourage interaction between artists & visitors
Information Booth
- Sell Festival merchandise – cash/check/credit card
- Distribute Programs and Surveys
- Collect surveys and encourage visitors to complete
- Provide answers to all questions – radio for assistance
Volunteer Center
- Register volunteers reporting for duty
- Know where each volunteer is assigned
- Re-assign volunteers as needed
- Maintain volunteer hospitality area
Francisco’s Gallery – Artistic Wealth of Woodford Co
- Familiarize self with all gallery exhibits
- Greet and engage gallery visitors
- Keep music continuously playing
- Conduct gallery sales – cash/check/credit
- Encourage visitor survey completion
Children’s Art Assistant
- Assist presenters with set-up and maintenance
- Assist participating children
Public Art Project Assistant
- Assist citizensCREATE! group with set-up or maintenance of area
- Encourage visitors to participate in artwork
Survey Collection
- Collect surveys from various drop-off points around the Festival Grounds and encourage people to complete and submit surveys.
Show Tear Down
- Under the direction of the Zone Managers and the Artists, help artists break down their displays and return to their vehicles
- Answer artists’ questions or refer to Zone Manager
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