Back to Home PageFestival OverviewMeet the ExhibitorsOur performing artistsExhibits and DemonstrationsLearn about Midway College
How to become an exhibiting artistMediaHow to join the best volunteer team in the worldWhere's Midway, Kentucky?Link to Arts OrganizationsHow to get in touch

Every component of an arts festival is critical, but the volunteers’ exceptional treatment of the artists is what has put this festival on the map.

Join the Farm Hands!

Martha Daugherty - Exceptional Ambassador from Atlanta
Martha Daugherty has traveled all the way from Atlanta to serve as an Exceptional Francisco's Farm Ambassador!

Volunteers come to Midway from near and far to help make the artists and visitors feel welcome. Artists rave about the warm hospitality and unparalleled assistance they receive from the moment they arrive. Typical comments from last year's exhibiting artists:

  • “The show was wonderful. The organization was the best. Volunteers were gallant, brave and a tribute to the show. The visitors were informed.”

  • “Our show experience was excellent. I can't think of a show that is more in tune with artists needs.”

  • “This is a very well run festival that treats the artists like gold! The volunteers could not have been more helpful or friendly! I feel very lucky to have displayed my work at such a fine event!”

We're working on a pdf form you can fill out here online and submit by email. In the meantime, we offer this Volunteer Form in Microsoft Word that you can print, fill out, and mail to Francisco's Farm - PO Box 4354 - Midway, KY 40347-4354 -
OR save the form to your computer, fill it out, and attach it to an email to volunteer@franciscosfarm.org

The following Volunteer Job Descriptions are also available as a small pdf file to print or save

Volunteer Job Descriptions

Every Francisco’s Farm Volunteer is an Ambassador – Welcoming and friendly to artists, visitors, and other volunteers –
the reputation of the Festival rests on the shoulders of each individual volunteer

Pre-Festival Tasks

  • Spend a couple of hours helping assemble mailings & registration packets the week before the festival
  • Pick up posters and promo cards & distribute to various shops, galleries, libraries, restaurants, etc.
  • Sort and fold T-shirts

Francisco’s Gallery & Volunteer Center Set-up ~
Thursday, June 19th afternoon or evening

  • Help set up the art gallery in the Anne Hart Raymond Center on Midway College campus
  • Help set up & organize the Volunteer Center – same location

Show Set Up (Friday, June 20th afternoon)

  • Under the direction of the Zone Managers and the Artists, help artists unload their vehicles and transport merchandise to booth areas
  • Assist some artists with booth set-up and unpacking
  • Answer artists’ questions or refer to Zone Manager

Ambassador / Entrance Gate / Admissions

  • Greet everyone who comes on campus
  • Collect parking fees
  • Hand out parking permits
  • One volunteer assigned to count visitors
  • Distribute programs

Golf Cart Driver

  • Transport artists & visitors from parking areas
  • Only assigned drivers may use carts

Zone Manager

  • Assume responsibility for all activities within a block of artist booths
  • Help recruit Zone Volunteers for your area
  • Direct activities of Zone Volunteers

Zone Volunteer

  • Check in at each artist’s booth to see whether they need anything or have any problems
  • Artist Booth-sitting for up to 30 minutes – no sales
  • Exit Surveys – Encourage and Help visitors complete a survey before they leave the festival
  • Public Art Project Attendant – assist citizensCREATE! as needed, encourage visitor interaction, maintain a safe environment, manage unsupervised children

Demonstrating Artists Assistant

  • Learn about artists demonstrating during your shift
  • Help demonstrators get to demo area & set-up
  • Encourage interaction between artists & visitors

Information Booth

  • Sell Festival merchandise – cash/check/credit card
  • Distribute Programs and Surveys
  • Collect surveys and encourage visitors to complete
  • Provide answers to all questions – radio for assistance

Volunteer Center

  • Register volunteers reporting for duty
  • Know where each volunteer is assigned
  • Re-assign volunteers as needed
  • Maintain volunteer hospitality area

Francisco’s Gallery – Artistic Wealth of Woodford Co

  • Familiarize self with all gallery exhibits
  • Greet and engage gallery visitors
  • Keep music continuously playing
  • Conduct gallery sales – cash/check/credit
  • Encourage visitor survey completion

Children’s Art Assistant

  • Assist presenters with set-up and maintenance
  • Assist participating children

Public Art Project Assistant

  • Assist citizensCREATE! group with set-up or maintenance of area
  • Encourage visitors to participate in artwork

Survey Collection

  • Collect surveys from various drop-off points around the Festival Grounds and encourage people to complete and submit surveys.

Show Tear Down

  • Under the direction of the Zone Managers and the Artists, help artists break down their displays and return to their vehicles
  • Answer artists’ questions or refer to Zone Manager

Every Volunteer will receive detailed instructions along with their T-shirt at an Orientation Session

VOLUNTEER ORIENTATION SESSIONS: Sunday, June 8 ~ 2pm-3pm or Thursday, June 19 ~ 7pm-8pm
Both Sessions will be held in the theatre of the Anne Hart Raymond Center on the campus of Midway College. Volunteers should plan to attend one of the sessions.

Come join us! Sign Up Today!

Questions? Ready to Sign Up? Ask Pam!

Pam Thomas ~ Volunteer Coordinator
(phone - 859- 312-6395)